The European Commission further enhanced its results-oriented approach in external cooperation in line with the principles of the Paris Declaration on Aid Effectiveness and its follow up Accra and Busan Agenda for Action. This strategic choice has been translated on different levels, and led to streamlining the Results-Oriented Monitoring (ROM) of projects and programmes. The ROM system had already been established in 2000 to provide external, objective and impartial feedback on the performance of aid projects and programmes financed by the EU. This includes also the Instrument for Pre-Accession (IPA), which supports the pre-accession preparations of the IPA I and II beneficiaries. ROM is part of the overall quality assurance cycle of the EC applicable to the whole project cycle.
Location: Albania, Bosnia and Herzegovina, Kosovo, the Former Yugoslav Republic of Macedonia, Montenegro, Serbia, and Turkey
Service Offering: Program Management
Market Sector: Water & Wastewater
Client: European Commission
The overall objective of the monitoring programme is to enhance the relevance, effectiveness, efficiency, and sustainability of assistance in the IPA Beneficiaries and to contribute to the accountability and decision making for the allocation and use of IPA funds through an independent Results-Oriented Monitoring (ROM) service.
The ROM reviews and support missions to be carried out are the following:
- ROM reviews of projects signalled as having implementation problems and where EC services have identified a need for an outside expert review to assist in addressing the problems, identifying causes and options for solution and making recommendations;
- ROM reviews of other projects for which such ROM reviews may have a particular usefulness;
- ROM reviews of BS programmes;
- ROM support to end of project reporting on results.
The purpose of the assignment is to organize and carry out ROM reviews and support, in accordance with the ROM Handbook, with a view to assist EC services and EUDs with respect to the monitoring of and reporting on EU funded projects.
Organising regular, short visits to projects and programmes by external consultants (monitors). The missions consist of:
- Preparation phase: monitors consult all available relevant documentation (including: Financial Agreement/Contract, Logical framework, CRIS financial information, QSG documents (including Identification Fiche, Action Fiche and checklists) and if available Evaluation Reports, previous Monitoring Reports and Response Sheets, and implementation schedules).
- Field phase: the monitor interviews project management and all relevant stakeholders including the final beneficiaries. On the first day of each mission a briefing at the EU Delegation is organised. Similarly, a debriefing is done after field visits to present preliminary findings and clarify factual issues to the EUD and as often as possible also to the contractor and beneficiaries.
- Reporting phase: the monitors produce three monitoring documents on each project/programme visited: a Project Synopsis (PS), a Background Conclusion Sheet (BCS) and a Monitoring Report (MR). These include performance ratings, recommendations (or lessons learned) structured according to standard evaluation criteria (relevance, efficiency, effectiveness, impact and sustainability) and horizontal and cross-cutting issues.
- Western Balkans & Turkey
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